At Digitising Scotland protecting your personal data is a priority. In line with GDPR compliance the following privacy policy intends to show transparency on how we handle your personal data.

• We will only email you for the legitimate interests of responding to your enquiries. Your enquiry is logged electronically and stored on a password protected computer.  
• Digitising Scotland uses an external company to host our website: MTC Ltd, Shed 26, Unit 35, City Quay, Dundee, UK DD1 3JA.   MTC Ltd servers are located in the Centro data centre in London.  Your personal data will not be stored on the website server; will not be shared with others outside of Digtising Scotland; will only be used for the purpose of communicating with you in response to your email and any future communications in relation to Digitising Scotland. Further information on MTC can be found here

As Digitising Scotland is a University of Edinburgh project, we adhere to their overarching privacy policy below:

The university is made up of many services and departments who collect, process and store your data in a variety of sub-systems to deliver their services. These local systems are part of the corporately-supported IT architecture which maintains a live service as well as copies of the live systems used for software development and testing. These development and testing systems will also contain your data and respect the University’s data retention periods. 

Your usage of IT services will be recorded in usage logs and audit trails as part of the normal operation of the services. This information may be used to support your usage of systems, investigate information security or data integrity incidents, or provide evidence in disciplinary procedures. The data may also be used to understand usage and performance of IT systems.

It is in the legitimate interest of the University to use your data in this way to ensure that the services you interact with are secure and provide the best (student) experience possible.

The University uses 3^rd parties to provide a number of IT Services (such as Office 365 Email via Microsoft). While your data will be used by 3^rd parties to deliver these services the University retains control of your data as part of these arrangements, and the 3^rd parties will not be allowed to use your data for any other purpose.

University of Edinburgh Data Protection Officer

Contact details

•  Email: dpo@ed.ac.uk

Address

Governance and Strategic Planning
University of Edinburgh
Old College
Edinburgh
EH8 9YL